If they need new information or documents for their tax forms, you can also provide those to help them even further. If your employee is moving to a different state, it's important to mention any tax differences they might need to know for future filing. Read more: What Should a Relocation Package Include? 4. You should discuss these coverages in the letter so the employee understands what the company will be providing for the move.
For example, your company might cover the costs of moving trucks and workers, but might not cover the costs for any type of temporary housing.
Discuss company coverageīe sure to list any costs that your company will cover and which costs they will not. It's important for your employees to understand if the move is temporary or a permanent position in the company. Whether the employee will be moving indefinitely or for a certain amount of time, the length of the move should be one of the first things you mention in the letter. This can help the employee feel welcomed and wanted, possibly motivating their decision to make the move. Whether the company's offices are changing, someone is being promoted or there's another reason for the move, presenting all the reasons to your employee for the relocation request can help ease anxiety about the move.įor example, if you're promoting an employee and the promotion requires a move, you can let them know the reasons for their promotion-hard work, dedication, etc. Use these steps to write an effective company relocation letter to employees: 1.
#Sample letter to employees about change how to
How to write an employee relocation letter Companies often use these letters when their offices move, when employees are promoted or when companies want a current employee to move to a specific branch of their company. Related: How Does a Job Relocation Work? (Plus Steps and Tips) What is an employee relocation letter?Īn employee relocation letter is a document sent to an employee that requests their transition to a new physical company location. In this article, we discuss what an employee relocation letter is and how to write one and provide a template and examples to help you get started. An effective way to tell your staff about this relocation is through the use of an employee relocation letter. Communication can be a great tool to help your company succeed, especially when you make big changes, such as relocating offices or employees.
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